General information

These terms and conditions (the “Terms”), apply to all Participants at Events (in each case as defined below). Your attendance at an Event indicates your agreement to these Terms.


In these Terms the following capitalised words and expressions have the meanings set out against them below:

“we/us/our/EAPN”: The 8th East Africa Philanthropy Network or The East Africa Philanthropy Network Company Limited.

“Ancillary Event”: any excursion or event, including, for example, a field trip, networking event, tour of production facilities, site visit, boat trip, aircraft ride, or any other excursion which is arranged by EAPN for Participants at an Event.

“Ancillary Terms”: any supplementary terms and conditions which may be applicable to an Ancillary Event.

“Anti-Bribery Legislation”: the Kenyan or other applicable anti-bribery legislation.

“Business Day”: a day, not including a Saturday or Sunday, when ordinary businesses are open for their full range of normal business in the Host Country of the Event Taking place.

“Content”: materials, data, information and products provided by EAPN or its event partners at, relating to or forming part of the Event.

“Data Protection Laws”: any applicable laws and regulations relating to the processing, privacy and use of personal data including, without limitation, GDPR, national laws implementing the GDPR, regulations and secondary legislation, as amended from time to time; laws or regulations implementing Council Directive 2002/58/EC, and; any judicial or administrative interpretation of any of the above, and any guidance, guidelines, codes of practice, approved codes of conduct or approved certification mechanisms issued by any national authority.

“Event”: an event operated by or on behalf of EAPN including a conference, exhibition, convention, congress, summit, seminar, webinar, meeting, workshop, award dinner, public training, private or bespoke training, Ancillary Events and Online Events.

“Event Confirmation”: our written (including digital) confirmation of your registration for a place at that Event.

“Event Dates”: the dates on which the Event is scheduled to take place.

“Event Marks”: trademarks and service marks owned by or licensed to EAPN relating to the Event.

“Event Sponsor”: a person or company which has entered into a sponsorship agreement with EAPN or its partners in relation to an Event.

“Event Venue”: the venue at which a physical Event is held.

“Fee”: the fee payable by a Participant (or Sponsor on behalf of a Participant) in order to attend an Event.

“Force Majeure”: has the meaning given in clause 13.

“GDPR”: Regulation 2016/679 of the European Parliament and of the Council of April, 27 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC.

“Group Company”: any of our subsidiaries or holding companies or subsidiaries of such holding companies, “subsidiary” and “holding company” having the meanings provided in section 1159 of the Companies Act 2006.

“Intellectual Property Rights”: patents, rights to inventions, copyright and neighbouring and related rights, moral rights, trademarks and service marks, business names and domain names, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights.

“Losses”: actions, damages, claims, liabilities, costs, losses and expenses (including, without limitation, reasonable legal fees).

“Online Event”: an online, virtual or non-physical conference, exhibition, convention, congress, summit, seminar, webinar, meeting, workshop, award dinner, public training, private or bespoke training or other event.

“Online Event Platform”: any website, platform, forum or other online environment used by EAPN for the purposes of hosting an Online Event.

“Online Event Platform Terms”: any additional terms and conditions applicable to registration to and/or attendance at an Event on an Online Event Platform.

“Participant/You/Your”: an individual who attends an Event in any capacity other than as a representative of EAPN or of the Event Venue or Online Event Platform.

“Registration Details”: the personal data provided by Participants when they register to attend an Event.

“Software”: the online software applications made available for access or download from our or our supplier’s or event partner’s websites in relation to any Event or Content.

“Sponsor Delegate”: a Participant who attends an Event on behalf of or using an invite provided by an Event Sponsor using a delegate pass (including digital) issued to the Event Sponsor as part of the agreed sponsorship package, and any reference in these Terms to Participant shall include Sponsor Delegates unless expressly stated otherwise.The 8th East Africa Philanthropy Network

Registration for Events

2.1 Validly registering for an Event shall entitle you to admittance to that Event as a Participant, subject to these Terms. Any optional extras may incur an additional cost to the basic registration fee.

2.2 The Registration Details of each Participant must be registered (whether in their personal capacity, or as a representative of a company or other legal entity) with us not less than two Business Days before the start of the Event. We reserve the right to exclude from any Event any individual whose name does not appear on our register of Participants at the start of the Event.

2.3 If you register for an Event as a representative of a company or other organisation you confirm that you have authority to agree to these Terms on behalf of the company or other organisation. You shall also ensure Participant(s) from the company or other organisation attending the Event are made aware of and shall be bound by these Terms.

2.4 When registering for an Event, you must provide us with accurate and complete Registration Details. It is your responsibility to inform us of any changes to that information (including, without limitation, your email address) by updating your details on the relevant section of the applicable website or contacting us using the contact information provided to you in any Event Confirmation.

2.5 It is your responsibility to inform us of any special access requirements or dietary requirements at the time of registration, and in any event no later than 2 working days in advance of the Event. Any dietary requests made less than 2 Business Days before an Event may not be available.

2.6 All registrations for Events are subject to availability and to acceptance by EAPN at its absolute discretion.

2.7 Where an Event requires an event pass to enable entry, you may be required to provide evidence of your identity for your pass to be issued to you. Participants must keep their event pass on them at all times during their attendance at the Event and EAPN reserves the right to refuse entry to Participants who fail to produce a pass when requested.

2.8 If your Event pass is lost, misplaced, stolen or forgotten a replacement Event pass will only be issued to you at the sole discretion of EAPN and may be subject to purchase at the prevailing on-site Participant rate.

2.9 By attending the Event you acknowledge that photographs and filming may take place at the Event. EAPN reserves the right to use 2Event Participant T&CsV2images and videos recorded at the Event with your photograph and/or likeness in future marketing materials, including social media channels,websites, and print material, without obtaining any further approval from you or making any payment to you. If you do not wish your photograph to be taken at an Event please notify the photographer during the Event and we will use reasonable end eavours to comply with your request.

2.10 Participants must be over the age of 16.

2.11 Participants may not sell, transfer, or share their Event passes. Registered Participants may be substituted by other individuals at no extra cost by notice in writing to EAPN at any time, subject to compliance with these Terms, including (without limitation) the need for any substitute individuals to provide Registration Details at least 2 business days in advance of attending the Event and subject to screening.

2.12 All Event passes are the property of EAPN and must be returned to EAPN upon request. Attendees found wearing falsified Event passes and/or sharing or swapping Event passes shall be required to leave the Event.

Attendance Requirements

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Participant Obligations

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Intellectual Property Rights

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Technical Support for Online Events

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Access to Online Events

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Ancillary Events

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Changes to Event

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Cancellation and Substitution

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Data Processing

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Force Majeure

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Limitation of liability

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Anti-Bribery & Corruption

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Trade Sanctions

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Entire Agreement

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